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Digital archiving is becoming an increasingly important issue within the earth sciences and related disciplines. For public sector organisations in the UK, additional impetus comes from Government targets for all newly created public records to be electronically stored and retrievable by 2004. The ability to preserve and access electronic documents in the long term requires active management throughout their life cycle, and the structure of any archiving strategy must reflect this. Adequate measures must be taken to ensure that data is created in a format suitable for long term storage, and procedures developed for format migration, media refreshment, and to enable efficient access and reuse. These measures must be applied to both digitally born material and digitisation of legacy hardcopy resources. Codex is able to give guidance on good practice and implement suitable electronic document management strategies for many types of organisation. We have particular expertise in applications of the Dublin Core metadata standard for effective resource discovery, and in the development of metadata recording for geophysics, CAD and topographic survey information types. We can advise on copyright issues and in the development of online archive information systems. |